Chapter 17: Long-Term Digital Preservation

A chapter on long-term digital preservation that Charles Dollar and I wrote has been included in a newly published book entitled “Information Governance Concepts, Strategies, and Best Practices” by Robert F. Smallwood.  It is a modestly revised version of the chapter we wrote for Bob’s book on “Managing Electronic Records” which was published in 2013.

Here’s hoping that the IG book along with the Sedona commentary helps to provide additional momentum to the growing interest in protecting valued long-term digital information assets.

Principle 9

I was delighted to see that The Sedona Conference® Commentary on Information Governance includes the need to address long-term digital continuity of valued information assets as Principle 9.  The principle focuses specifically on reasonable measures to ensure the availability and integrity of long-term information assets and is limited to records systems.

The inclusion of this principle can help to engage and educate a key community of interest on digital continuity and preservation requirements and capabilities.  It would be interesting to create a comparison of the characteristics of "Trusted Provider/Advisor" with the specification of a "Trustworthy Repository" from ISO 14721 and ISO 16363.

Access the December 2013 Public Comment Version in the Publications section of Sedona’s site at:


NARA Strategic Plan Released

The National Archives and Records Administration (NARA) just released its 2014-18 Strategic Plan and it is ambitious!

Students in my graduate class on Records Management expressed interest but also serious doubts that the agency’s ability to come up with the resources to make good on its promise to “Make access happen” for all its born-digital and many of its 12 billion paper records.

I personally plan to keep a close eye on the fourth goal – “Build our future through our people” – because I understand how critical human passion, commitment, and engagement are to the art & science of effective records and archives management.

Adapt and Mitigate – Words to Live By

I was listening to the radio in my car today and heard a statement from Rajendra Pachauri, chairman of the United Nations Intergovernmental Panel on Climate Change, as he talked about the contents of a just released scientific report.  He stated an urgent need to “adapt and mitigate” risks.  These words seem applicable to our struggles as information management professionals to address the transition to the digital world.  

Records management professionals often feel like they are chasing a runaway train in their attempts to engage their peers and leaders in addressing records requirements in today’s complex and dynamic computing environments.  I think an “adapt and mitigate” approach is the way to go --- first adapt to the demands and realities of our working environments by adjusting our own attitudes and behaviors and then focus our energies on mitigating the highest risks facing our organizations.

Good Mother

First blog post ever.  I heard a Jann Arden song recently that I haven’t listened to in years but some of the lyrics capture exactly how I am feeling as my website comes to life.

I’ve got money in my pocket 
I like the color of my hair
I’ve got a friend who loves me
Got a house, I’ve got a car
I’ve got a good mother
And her voice is what keeps me here

Feet on ground
Heart in hand
Facing forward
Be yourself